• Any TCSD#1 staff member

• Any coach or leader responsible for a TCSD#1 club, activity, or team

• All school fundraisers must run through the TCSD#1/EFJH system [exception for community partners with their own 501 (c) (3) including Bronc Backers and school PTOs that have their own 501(c)(3).]

• All school fundraisers over $5,000 must be approved prior to launch; you can submit an application for approval here

• School fundraisers must directly benefit TCSD#1 schools and students, and must adhere to district equity guidelines

• Any fundraising materials that use the TCSD#1 logo. the EFJH logo, or images of students must be approved prior to release

• General Donations: Donors can give any amount to support the school, project, club, or team of their choice, over any period of time.

• Peer to Peer: Donors can choose to support students taking part in an event. This includes events like read-a-thons, art contests, etc. It’s a great way for kids to engage their families and friends in support of a good cause. Donations cannot be made to individual students or staff.

• Ticketed Events: Donors can purchase a ticket for a one-time event. This is a wonderful way to raise community support by showcasing students’ talents.

• Sales: Donors can purchase items or services in support of our schools. This includes car washes, bake sales, craft sales, etc. It’s a great way for kids to engage with the community.

• Raffles: Donors can buy tickets for a chance to win a special prize. By law, raffles are required to follow specific rules that other types of fundraisers are not subject to. If you apply to do a raffle on behalf of TCSD#1, you’ll receive special instructions on how to solicit and receive raffle prizes. All fundraisers involving a raffle must use the RallyUp platform.

• Auctions: Donors bid on items. Auctions can be very time consuming and don’t typically pay off as well as other types of fundraisers. We strongly discourage auctions if the items individual worth is less than $10,000. All fundraisers involving an auction must use the RallyUp platform.

TCSD#1 and EFJH do not allow:

• Individual crowdfunding (such as GoFundMe or Patreon)

• Social media fundraisers (including Facebook)

• Fundraisers that rely upon images of students to raise funds, or which potentially expose students’ personal information

• Donations to individual students or TCSD staff.

Fundraisers cannot be used to pay for:

• Cash awards or payments to individuals

• Salaries for staff, including coaches and teachers

• Facilities improvements not directed by TCSD#1 leadership

TCSD#1 and the Education Foundation of Jackson Hole support fundraisers August through May. You will need to apply at least 30 days in advance since all fundraisers require prior approval.

• Up to $1K: Approval of Principal and EFJH ED

• $1K to $5K: Approval of Principal, EFJH ED, and Activities Director

• $5K and over: Approval of Principal, Activities Director, EFJH ED, Director of Activities and Facilities (Mike Hansen), TCSD CFO (Kristen Mayo), Superintendent (Scott Crisp), and TCSD#1 Board of Trustees. For consideration from TCSD#1 Board of Trustees, your fundraiser must be submitted as an agenda item two weeks before the board meeting.
  

All fundraisers require district approval. This ensures that district financial policies are followed, that fundraisers remain equitable and transparent, and that everyone—donors, students, staff, and families—all have a positive experience.

The application itself is quick and easy. The approval process depends on the level of your financial goal and can take anywhere from one week to one month; please plan accordingly. Get required approvals as follows depending on how much you plan to raise:

• Up to $1K: Approval of Principal and EFJH ED

• $1K to $5K: Approval of Principal, EFJH ED, and Activities Director

• $5K and over: Approval of Principal, Activities Director, EFJH ED, Executive Director of Activities and Facilities (Mike Hansen), TCSD CFO (Kristen Mayo), Superintendent (Scott Crisp), and TCSD#1 Board of Trustees.

  For consideration from TCSD#1 Board of Trustees, your fundraiser must be submitted as an agenda item two weeks before the board meeting.

Donations for student activities or school designated activities made directly to the Education Foundation of Jackson Hole (EFJH) or through the “Donate” button on the EFJH website, incur a 2.5% administrative fee. Additionally, there is a 12.5% fee to utilize the RallyUp platform.

So why do we use RallyUp for school-based fundraisers? The short answer is that fundraising can be an expensive, time-consuming business and 12.5% is the cost charged to EFJH to utilize this fundraising tool.

School fundraisers raise money, but they also give students opportunities to connect with the community and learn valuable skills. However, managing several concurrent school fundraisers can be costly and time-consuming. We have found that the most efficient way to keep costs low, while maximizing opportunities for students and impact for donors, is to manage these fundraisers through an online platform. RallyUp has proven to be a well-loved platform among teachers, coaches, and donors. The associated fee covers the fundraising platform, credit card processing, and the accounting services required to support school-based fundraisers.

The Education Foundation of Jackson Hole is a 501(c)(3) nonprofit school foundation and all gifts we receive are tax deductible to the extent allowed by law. The deductibility of raffle tickets and auction items is dependent upon the value of the prize, the number of tickets purchased, and/or the amount bid. Donors are always welcome to contact us for more information.

Your funds are typically available within 48 hours of the end of your fundraiser. They are placed in a special account and can be accessed by your school’s administrative team.

The Education Foundation of Jackson Hole is here to support you. Have fun, and together we can make great things happen for kids and schools.