• Any TCSD#1 staff member

• Any coach, leader, or chaperone of a TCSD#1 club, activity, or team

• Parents and guardians of TCSD#1 students

• All school fundraisers must run through the TCSD#1/EFJH system (exceptions may be made for our community partners with their own 501 (c) 3 including Bronc Backers and PTOs)

• All school fundraisers must be approved prior to launch; you can submit an application for approval here

• School fundraisers must directly benefit TCSD#1 schools and students, and must adhere to district equity guidelines

• Any fundraising materials that use the TCSD#1 logo. the EFJH logo, or images of students must be approved prior to release

• General Donations: Donors can give any amount to support the school, project, club, or team of their choice, over any period of time. This is great way for donors to invest in the programs that they love most.

• Peer to Peer: Donors can choose to support specific students taking part in a larger event. This includes events like read-a-thons, art contests, etc. It’s a great way for kids to engage their families and friends in support of a good cause.

• Ticketed Events: Donors can purchase a ticket for a one-time event. This is a wonderful way to raise community support by showcasing students’ talents.

• Sales: Donors can purchase items or services in support of our schools. This includes car washes, bake sales, craft sales, etc. It’s a great way for kids to engage with the community.

• Raffles: Donors can buy tickets for a chance to win a special prize. By law, raffles are required to follow specific rules that other types of fundraisers are not subject to. If you apply to do a raffle on behalf of TCSD#1, you’ll receive special instructions on how to solicit and receive raffle prizes. All fundraisers involving a raffle must use the RallyUp platform.

• Auctions: Donors bid on items. Auctions can be very time consuming and don’t typically pay off as well as other types of fundraisers. We strongly discourage auctions if the items individual worth is less than $10,000. All fundraisers involving an auction must use the RallyUp platform.

TCSD#1 and EFJH do not allow:

• Individual crowdfunding (such as GoFundMe or Patreon)

• Social media fundraisers (including Facebook)

• Fundraisers that rely upon images of students to raise funds, or which potentially expose students’ personal information

Fundraisers cannot be used to pay for:

• Cash awards or payments to individuals

• Salaries for staff, including coaches and teachers

• Facilities improvements not directed by TCSD#1 leadership

TCSD#1 and the Education Foundation of Jackson Hole support fundraisers August through May. You will need to apply at least 30 days in advance.

All fundraisers require district approval. This ensures that district financial policies are followed, that fundraisers remain equitable and transparent, and that everyone—donors, students, staff, and families—all have a positive experience.

The application itself is quick and easy. The approval process depends on the level of your financial goal and can take anywhere from one week to one month; please plan accordingly. Get required approvals as follows depending on how much you plan to raise:

• Up to $2k: Approval of Principal and Activities Director

• $2k to $5k: Approval of Principal, Activities Director, and EFJH ED

• $5k to $10k: Approval of Principal, Activities Director, EFJH ED, Executive Director of Activities and Facilities, and TCSD CFO.

• $10k to $25k: Approval of Principal, Activities Director, EFJH ED, Executive Director of Activities and Facilities, TCSD CFO, and Superintendent

• $25k and greater: Approval of Principal, Activities Director, EFJH ED, Executive Director of Activities and Facilities, TCSD CFO, TCSD Superintendent, and TCSD#1 Board of Trustees

  • For consideration from TCSD#1 Board of Trustees, your fundraiser must be submitted as an agenda item.  Agenda items must be submitted two weeks before the board meeting.

Donations made directly to the Fund for Public Education or through the Donatebutton on our website, incur a 2.5% administrative fee. There is a 12.5% administrative fee that is attached to school fundraisers housed on the Rally Up platform.

So why do we use Rally Up for school-based fundraisers? The short answer is that fundraising can be an expensive, time-consuming business. EFJH needs to raise over $1.25M annually for programs which focus on funding basic student needs across the district. We can do this because our efforts are concentrated through a handful of efficient, targeted campaigns.

School fundraisers, on the other hand, are about raising money, but they’re also about providing students with opportunities to connect with the community and opportunities to learn. This makes it difficult to combine them into efficient campaigns while maintaining the sense of connection and involvement that is so essential. And it leaves us with dozens of school fundraisers that must be individually managed at significant expense. We find the best way to keep costs low, while giving the best opportunities to kids and the greatest impact for donors, is to handle these school-based fundraisers through an online platform. We use Rally Up, a proven platform that is well-loved by teachers, coaches, and donors. The associated fee pays for the online fundraising platform, the credit card processing fees, and the accounting services that are required to make school-based fundraisers work.

The Education Foundation of Jackson Hole is a 501(c)3 nonprofit school foundation and all gifts we receive are tax deductible to the extent allowed by law. The deductibility of raffle tickets and auction items is dependent upon the value of the prize, the number of tickets purchased, and/or the amount bid. Donors are always welcome to contact us for more information.

Your funds are typically available within 48 hours of the end of your fundraiser. They are placed in a special account and can be accessed by your school’s administrative team, or by the district activities team, through our Donor Designated Funds form.

The Education Foundation of Jackson Hole is here to support you. Have fun, and together we can make great things happen for kids and schools.